Designing a Maintenance Plan

Every aspect of a facility needs a certain level of maintenance that is determined by the management team to minimize operations costs and to maintain the desired level of performance.

Approaches to facility maintenance typically fall under the following categories:

  1. Inspect and Repair Only as Necessary
  2. Cyclical Repair
  3. Preventive Maintenance
  4. Predictive Maintenance
  5. Breakdown Maintenance

A good maintenance program uses a combination of the techniques above to ensure that facility elements are maintained and repaired cost-effectively.  Depending on the goals of the facility, one of the categories should be chosen as a primary approach, with other categories providing flexibility and support to the plan.

Preventive Maintenance Software can be a big help when designing and managing your maintenance plan.  A good system will ensure that the plan is followed by effectively scheduling work, responding to requests, tracking work performance, and understanding costs.

Your maintenance plan would not be complete without tenant input.  Active roles can be taken by the tenant to save up to 10% of operation and maintenance costs in most facilities:

  • Report spills and leaks quickly
  • Report deficiencies
  • Turn off lights when not in use
  • Turn off water faucets
  • Use mats to clean feet
  • Report unsafe conditions

When you put all of the requirements and resources within your facility into one plan, you have a solid path to avoid many costly issues and improve the efficiency of your facility.