Since many facility budgets have been squeezed lately, some facility managers are relying on basic approaches to improve work efficiency: increase workload or reduce staffing. Unfortunately, both approaches usually result in reduced work quality and cheating in time and/or work reporting.
Work standards are too easily corrupted without a means to clearly communicate work requirements, track work progress, and demonstrate the quality of work performed. As budgets get squeezed, many organizations have turned to Preventive Maintenance Software to help them perform these critical functions.
Preventive Maintenance Software can help your organization define work standards that are simple, clearly stated, and that follow industry work standards. The work standards should have enough detail to clearly communicate work requirements, and also provide a means of easily inspecting completed work to confirm that your quality standards are being met.
When considering performance tracking, ensure that you can clearly confirm what time has been spent on your planned and unplanned work. Just by having a good tracking system, nearly all managers notice an increase in employee accountability, and if you have any questions about an individual’s work performance, there is plenty of documentation to support corrective action.
The work management challenges facing today’s facility managers are not likely to decrease. Improving work management systems is a proven path that many facility managers have taken to maintain work performance while improving efficiency.